Recently engaged and now on the hunt for a wedding venue? Let the journey begin!
Searching for a wedding venue is much more difficult than it seems, unless of course, you already have one in mind. Aside from the fact that there are so many venues and new ones popping up all the time, it’s hard to figure out what type of questions you should ask. This is even more important when you don’t plan on hiring a wedding planner/coordinator for your big day.
So, to help you out, we have put together 10 questions, to add to your list. Be sure to do your own research as well!
1. What is the maximum capacity inside the venue?
A. Is there a separate max capacity inside each room in the venue?
Note: This is common when booking a historic or older venue space.
Note: This comes into play when you are working on your seating chart. If there is a max capacity rule in each room, you may need to divide your dinner tables between rooms to meet those capacity guidelines.
Note: If you are planning on having a more casual wedding that is both indoor and outdoor, and plan to invite more guests than the max capacity limits for inside the venue, this may become an issue if it rains on your wedding day. If the rain plan has to be implemented, this means everything has to be inside, which means you could go over the max capacity guidelines of the venue.
2. Is there a space to get ready on site? If not, is there a private space where you or the bridal party can place personal items (purses, a change of shoes, the veil, etc.)?
Note: This private area may also come in handy following your ceremony, if you and your partner want a moment alone.
3. What does the venue coordinator manage? Whether that be during the planning process or on your wedding day. Be specific when you ask, it will be to your benefit.
Note: We can not count how many times a venue has told a client they do not need to hire a planner because they will handle everything. Here are some things to ponder.
*Who will organize all your information (e.g. What your vendors want/need? What your venue requires?) and put everything into documents and spreadsheets to present to your vendors and venue on your wedding day so everything runs smoothly? We create an estimate of 7 documents per wedding and generally send vendors up to 12 documents for the wedding day, this includes, day of timeline, floor plans, decor spreadsheet, call sheet, delivery/load in instructions, just to name a few.
*Who will create a day of timeline that includes all the proper info needed for your vendors to preform at their highest level on your wedding day?
*Who will make sure your hotel room has everything you need like a steamer, extra furniture for hair and makeup, food and drinks. etc.?
*Who will help give your vendors directions or solve the issue of late deliveries?
*Who will make the call and notify all vendors needed if things get delayed?
*Who will set up all your personal items (picture frames, escort cards, favors, signage, etc.?
*Who will cue the musicians when needed and make sure everyone is in the right spot at the right time?
*Who will watch your gift table to make sure nothing goes missing and hide your gifts away when the right time comes?
*Who will clean up and repack all your personal items and make sure they get home with you after your wedding?
4. How strict is the venue on decor set up?
A. Do they allow open flames?
B. Do they allow anything hung from the ceiling?
C. Do they allow items hung from the walls?
D. Do they allow anything leaning on the walls (most important in art galleries + historic buildings)?.
E. Do they allow confetti or bubbles?
5. What are the venue’s restrictions on dropping off wedding items the day before your wedding day? Nobody wants to worry about dropping off decor when they can be getting ready and having fun with family and friends!
A. What about leaving items over night at the venue and picking them up the day after your wedding?
Note: This may not seem important at the beginning stages of planning but it is something to keep in mind. Items that may go home with you at the end of your wedding night: leftover alcohol, gifts/cards, picture frames, signage, cake topper, top tier of your cake, champagne glasses, cake cutting utensils, bouquet, veil, leftover favors, candles, vases, table number holders, escort card holders, etc.
6. Does the venue restrict any type of alcohol?
Note: Often times older, historic spaces, do not allow red wine into their venues.
7. Are there any noise restrictions?
Note: This comes into play when you are looking at a venue in a residential neighborhood or a historic venue. This is very important and will affect many aspects of your wedding day, such as what type of music vendor you can hire. Especially if you are planning an outdoor ceremony or cocktail hour.
8. Getting married outside? If so, make sure there is a location for your music vendor to plug in 9 times out of 10, a music vendor needs access to a plug.
9. Getting married in the rainy season? If so, find out if the area where the venue is located, is prone to flooding?
Note: This could affect vendors delivering to the venue or guests arriving at the venue. This could also affect the area outside where any of your wedding festivities will take place.
10. Is the venue handicap acceptable?
This is especially important if you have older guests attending and the venue is larger or a multiple level venue. This will also come into play when you start planning out exactly where everything will take place in the venue.
Photography: Natalie Franke
Planning: Pollyanna Events
Venue: Raspberry Plain Manor