Hello and welcome! We are so excited to be sharing with you how to create a flawless timeline for you wedding.
I imagine you saw our IGTV video on this topic and are coming here to get the full scoop! If not, I’m glad you found us!
Creating a timeline for your wedding is one of the most essential items in having an organized and seamless wedding day. So the question stands, how do you create a timeline?
In today’s post we touch on the 5 basic rules to creating a timeline, ones that we follow when we create timelines for our couples as well as some examples to give you a visual of what we are talking about.
Listing out the time of when everything will happen is crucial. We recommend not giving a time range but rather listing a specific time for each item on your timeline. This will allow you to have a clearer picture of what should happen when. It will also make you feel more calm when you look at your timeline knowing everything has a specific time rather than looking down and seeing a bunch of time ranges and not exactly knowing when everything will happen.
I understand that setting a specific time for everything may make you more stressed out because then if something doesn't happen at that exact time, you will feel like the rest of the day will be behind schedule. A great way to help this from happening is to build in buffer time. For example, if you have to get from your hotel to a park to take photos, build in additional time for these transition periods. So first things first, you have to order a car/taxi to come get you, allot 10 mins here. This will allow you time to the lobby of your hotel, some time to wait for your car and leave. Now, let’s say it take 10 mins to get from your hotel to the park, allot 20 mins here. This will allow for traffic or if the car get’s lost. Do this throughout your entire day. We ALWAYS do this which allows us to be on time or early for every one of our weddings.
2. Who is responsible or what is happening
It is important for you and your vendors to know who is responsible for each aspect of your wedding. Even if you feel like you know in your head and you emailed your vendors on certain topics, it is best to write it all out. You only get one shot at this so it’s better to repeat yourself five times then forget to mention something and then something slips through the cracks. Having everything written out in detail in your timeline will help you be less stressed on your wedding day. This will also make your vendors feel more at ease knowing they this is their go-to document and everyone has this exact copy and should be on the same page.
3. Where will this take place
Although this may not seem very important, it is. Make sure to put the location of where each part for your wedding will take place. Whether you are talking about hair and make up, photos, or dinner, write out the hotel, venue or location names and their address of where everything is taking place. Even though you will likely give all your vendors a contact sheet that will have names, emails, photo numbers, and address on it, vendors really like to be able to have one comprehensive document where they can find your most important info for your wedding day. This is why we load our timelines with so much information!
4. What are the responsibilities
These are connected to the “who/what" category. You will need to list out everything that person you mentioned in the “who/what” category is responsible for.
5. Additional notes
If you have added notes that either seem like too much detail to put in one of the other categories, provide additional info in completing the responsibility, or another vendor also needs to do something at the same time, add that into in this category.
We also wanted to provide you with a photo of the first page of one of our timelines so you can get the full picture of what everything will look like once you put it all together.